* Introduce the New Board (members and roles) * Joe thanked Bob!!! for his effort as Hillside President, and welcomed Rebecca to the board! * Joe pointed out the roles/responsibilities of board members * PLoP planning * 39 papers and 1 workshop proposal, all with good starting quality * No papers were rejected in PC initial screening * Shepherding bidding and assignment ongoing, some concerns about number of papers and getting enough shepherds * Joe reported a problem with bidding system, but seems to be tied to his user, need to investigate * Ideas for full program, keynotes, but not finalized * Will not have proceedings ready for SPLASH CD, but will submit general PLoP info for this (Joe to help Lise) Hillside meeting @ PLoP/SPLASH * Discussion of venue – seems best solution is to have it in main PLoP space * Get pizza brought in (restaurant upstairs) * SugarLoafPLOP planning * Mini plop this year with CB soft conference * Joe involved, Eduardo and others * Web site set up referenced from Hillside page * Half-day boot camp planned * Shepherds will be needed, papers partly in Portuguese * Scrum PLoP report * Same size as last year, dozen people, most invited * Fair amount of writing at conference, this year papers were more complete as they went in but still a lot of writing at conference * Next year want to do proper paper process as other patterns conferences * Good energy and enthusiasm for the undertaking * Work available on web site (scrumplop.org), but not yet in state for general consumption * End result? Probably book and web site * Involve people with the current thinking (Scrum, Kanban, global teams etc.) * Asian PLoP report * Confirming Tokyo is safe, rescheduled for October * Some people may be worried about radiation levels * Hiro will be at PLoP * Supported by Hillside for announcements, shepherds etc. (financial not needed) * MetaPLoP * Discuss written (existing) work on meta level (meta-architectures etc.) * Will happen somewhere near Porto, 2 day event, 8-10 people * May ask for a follow-up at PLoP – Lise suggested to submit as workshop proposal * ACM Digital Library status * Up to last years papers updated * EuroPLoP not sure what they need to do * Need to get SugarLoafPLoP and PLoP in * Submission process made easier – goes faster, initial input with logistics and submission * TPLoP Report * Volume 2 out * No-one has more information * For later secretary should get information prior to board meeting * General Liability Insurance * All we need is general liability, cost may be high hundreds * Joe will follow up on this and initiate a purchase * Treasurer's Report (current status - any updates?) * Joe will follow up to get feedback from Ricardo Fayad Special Edition of Journal on Patterns...update/status? * Bob – reviewed 1 paper, some idea of other papers * Neil – reviewed 2 papers, got response that 1 was accepted with major revisions, one was rejected – was the exact recommendation from Neil Not discussed: * Getting financial support from outside sources * Ricardo's Follow-up on Patterns Revamp Next meeting in September to prepare for Hillside Annual meeting Input to agenda?? Richard – PLoP meeting at Splash Thanks to all for joining the call!